CHAPTER ONE
Purpose, Scope, Legal Basis and Definitions
Purpose — Article 1
(1) The purpose of this regulation is to determine the principles and procedures for planning, organizing, and carrying out all kinds of participation/certified programs, courses and other services having certificates under the Training Department of the Participation Banks Association of Türkiye (TKBB), both within the scope of the Communiqué on Compliance with Participation Banking Principles and Standards, and outside that Communiqué, in the process of Banking Career Planning.
Scope — Article 2
(1) This regulation covers the provisions regarding the educational programs conducted by the Training Department, the persons conducting those programs, participants in those programs, the conditions for issuance of success certificates and participation certificates at the end of these programs, and financial matters.
Legal Basis — Article 3
(1) This regulation is prepared on the basis of paragraph (j) of Article 4 of the Statute of the Participation Banks Association of Türkiye, and the Communiqué on Compliance with Participation Banking Principles and Standards.
Definitions — Article 4
(1) In this regulation, the following terms mean:
Candidate: A person who declares participation in an educational program, seminar, etc., to be opened by the Training Department.
Association: The Participation Banks Association of Türkiye (TKBB).
Board of Directors of the Association: The Board of Directors of TKBB.
Training Department: The Training Department within TKBB.
Education Working Committee: The Education Working Committee of TKBB.
Education Program: Seminar, conference, and similar educational activities opened within the Training Department.
General Secretariat: The General Secretariat of TKBB.
Career Planning: Certification programs organized in the context of banking career planning.
Participant: A person who fulfils the registration conditions for an educational program, seminar etc., and earns the right to participate.
Participation Certificate: The certificate given to those who attend the educational programs opened by the Training Department and fulfill attendance requirements.
Financial Affairs Unit: The Financial Affairs Unit of TKBB.
Program Coordinator: The person assigned to coordinate activities for the execution of a program.
Certification Program: An educational program opened within the Training Department that has attendance and success conditions and grants a certificate to those who fulfill the necessary conditions.
Instructor / Educator: The person who provides training.
Certificate of Completion: The certificate granted to participants who satisfy attendance and pass the competency exam at the end of the certificate program.
CHAPTER TWO
Principles Regarding Education, Certification and Examination Programs
Proposal of Education, Certification and Examination Programs — Article 5
(1) Course, seminar and similar educational programs to be conducted by the Training Department shall be submitted for approval to the General Secretariat and the Association’s Board of Directors under the conditions specified in this regulation, upon request from participation banks, public institutions and organizations, private consultancy and legal organizations, associations and foundations, international organizations, individuals, university units/institutes, or the Training Department. The proposals are discussed in the Education Working Committee and decided by a simple majority vote. The General Secretariat and the Board of Directors are authorized to sign the protocols and contracts related to approved activities.
(2) For requests coming from external legal entities for time-sensitive training programs, if the training program is predetermined, the provisions of paragraph (1) do not apply. Instead, the program is reviewed, the General Secretariat directly appoints a program coordinator, who draws up a list of instructors based on the program content and obtains their approval, and the proposal is finalized once accepted.
Program Proposal Form — Article 6
(1) Persons who accept the instructor role fill out the “Instructor Form” and submit it to the Training Department. In the Program Proposal Form for the proposed educational program, the name, type, purpose, content, duration, term, class hours, target audience, required participant characteristics, minimum and maximum participant numbers, venues and equipment, announcement text, course names and contents, instructor names, conditions for issuing the certificate, method of evaluating success, and the details of the proposer must be clearly stated.
(2) The Training Department examines the proposed program and submits it to the General Secretariat. Programs approved by the General Secretariat are finalized and announced.
Opening of Educational Programs — Article 7
(1) Online virtual classroom or in-class training programs are examined by the Training Department and the Education Working Committee, and if necessary modifications are made, submitted for General Secretariat approval and put into effect.
Announcement of Programs — Article 8
(1) Announcements for certificate, seminar, course, conference and similar training programs accepted by the General Secretariat are planned together by the Training Department, the proposers and/or program coordinators, and where applicable stakeholder institutions, within the scope of the training budget foreseen in the program.
(2) Announcements are made at least 15 days in advance.
(3) Regularly scheduled training or certificate programs are compiled by the General Secretariat in a catalog and/or published on the Association’s websites.
(4) For each certification program organized under the Communiqué, the Association notifies the Banking Regulation and Supervision Agency (BDDK) of the official letter regarding the start and completion.
(5) In the program announcement text, the General Secretariat reserves the right to make changes to the program content or execution principles without prior notice, if deemed necessary.
Execution of Programs — Article 9
(1) Education programs are carried out under coordination among the Education Working Committee, Program Coordinator, Training Department, and General Secretariat. The opening of programs is finalized by decision of the General Secretariat.
(2) The program coordinator, together with the Training Department, plans all operations of the program from start to finish, coordinates courses and exams, addresses the issues of participants and instructors, and cooperates with the General Secretariat coordinator. The program coordinator is the person assigned responsibility for content suitability, monitoring, measurement, and evaluation.
(3) In certification programs, the program coordinators are required to be employees of the Training Department. If the program proposal is prepared in cooperation with multiple units or other institutions, or if multiple similar programs are offered in different units, the number of program coordinators and education coordinators may be increased or decreased by the General Secretariat.
(4) The program budget is planned and executed jointly by the General Secretariat, Training Department, and Financial Affairs Unit.
Appointment of Instructors — Article 10
(1) The appointment of instructors to training programs is finalized by decision of the General Secretariat. The General Secretariat may change instructor assignments as needed.
(2) In training programs conducted by the General Secretariat, instructors may be selected from expert personnel working in the Association or its member banks; if insufficient in number, instructors from universities or candidates from public/private sectors with appropriate experience, knowledge, and competence may be assigned, provided training quality is ensured.
Registration to Training Programs — Article 11
(1) Participants must submit the following documents and Registration Application Forms to the Training Department within the specified time or apply online via electronic application:
a) Completed and signed Registration Application Form / Electronic Application Form
b) Bank receipt showing full payment of the training fee to the Association’s IBAN (if any)
c) Documents or proof of satisfying additional required conditions or prerequisites as determined for the program.
(2) For educational programs requested by legal entities, all required documents and information are requested from the legal entity and a protocol must be in place.
(3) Participants who complete registration can benefit only from the rights granted under the specific program administered by the General Secretariat; they cannot benefit from rights for other trainings of the Association.
Attendance in Training Programs — Article 12
(1) To receive the Certificate of Success, participants must meet minimum attendance: 70% for theoretical programs, and 80% for practical programs.
(2) Attendance is monitored by Training Department personnel, and attendance sheets and lists are delivered to the program coordinator at the end.
(3) Participants who fail to fulfill attendance requirements are not eligible for participation certificate or success certificate; however, any financial obligations toward that program remain in force.
Evaluation of Achievement in Training Programs and Exam Criteria
Article 13
(1) Achievement in certificate programs may be assessed by written, oral, or practical examinations. The form(s) and number of examinations shall be decided by the General Secretariat upon the recommendation of the Training Department.
(2) The passing score for measuring achievement is 70 out of 100.
(3) In the event of a request for a midterm exam, a decision shall be made by the General Secretariat upon evaluation.
(5) Matters such as the form, date, time, and passing score of the exam shall be announced to participants by the Training Department in advance of the exam.
(5) Where a prerequisite exists for the Certification Program to be opened by the Association, placement/level-determination tests may be administered, when necessary, before the start of the training programs.
(6) Participants who do not meet the attendance requirements of the training programs shall not be evaluated.
(7) Participants in the training programs may submit objections to exam results in writing to the Training Department within five (5) business days from the date of announcement of the results. The objection shall be reviewed by the relevant Instructor and the Training Department, and a decision shall be made by the General Secretariat within no later than ten (10) business days from the date of the objection; the result shall be communicated to the concerned party.
Note: The paragraph numbering in the source text includes two items marked (5). Preserved as it isit .
Certificate of Completion, Certificate of Participation, and Similar Documents
Article 14
(1) Participants who attend certificate programs and are successful as a result of the assessments shall be granted a Certificate of Completion.
Participants who attend the certificate program but fail the competency examination shall be granted the right to sit two subsequent examinations. In this context, there is no obligation to retake the training; studying the training materials to be distributed by the Training Department before the program will be sufficient.
Certificates shall be approved by the Association’s General Secretary or the Deputy General Secretary.
(2) The conditions for issuing certificates, and where deemed necessary, the validity periods of certificates shall be determined by the General Secretariat in line with the characteristics of the relevant training program.
(3) Documents to be issued in jointly conducted programs with the Association shall be arranged by protocol or contract.
Participants’ Responsibilities and Discipline
Article 15
(1) Participants shall be deemed to have accepted all general and specific conditions of the training programs for which they have enrolled.
(2) Participants are obliged to act in compliance with the disciplinary rules to which they are subject.
Disenrollment (Termination of Association with the Program)
Article 16
(1) A participant’s association with the training and certificate program shall be terminated by decision of the General Secretariat in the following cases:
a) Failure to pay, if applicable, the full registration fee for the Training Program,
b) Cheating or attempting to cheat during an examination,
c) Engaging in acts that disrupt the operation of the program,
d) Failure to fulfill the attendance requirement.
Cancellation or Postponement of the Program
Article 17
(1) Training programs announced by the General Secretariat and for which participant registrations have been taken may be canceled or postponed by decision of the General Secretariat if the minimum number of participants stated in the program announcement is not reached. In the event of cancellation, any participation fees previously paid, if any, shall be refunded by the Financial Affairs Unit.
PART THREE
Provisions on Financial Matters, Training Program Fees, and Discounts to be Applied
Article 18
(1) The following principles shall apply in determining participation fees for the Association’s training programs and any discounts to be made thereon:
a) Participation in Training Programs and other events may be subject to a fee, free of charge, or discounted.
b) For each program to be opened or event to be held, the envisaged participation fees and payment terms shall be prepared in cooperation between the Education Coordinator and the program coordinator, taking into account participants’ payment capacity, market conditions, payments to be made to Instructors, and program expenses. The proposal thus prepared shall be submitted to the Association’s Management for approval and shall be determined by the General Secretariat.
c) The candidate or the candidate’s Institution shall register for the relevant program by paying the participation fee.
d) For a participant who has registered for the training program and withdraws after the program has started or whose association with the program is terminated, the participation fee shall not be refunded. The participant is obliged to pay the debt undertaken. However, for participants who withdraw at least five (5) business days before the start of the program, or for participants who withdraw due to unforeseen circumstances such as prolonged illness, accident, or the death of a first-degree family member, part or all of the amount may be refunded by decision of the General Secretariat, provided the situation is documented.
e) The payment terms of the training program shall be announced to candidates and Institutions in advance.
f) In programs carried out under a protocol or contract with other institutions, organizations, and legal entities, the fees may be determined by protocol or contract.
g) Any discounts to be applied, if any, in the Training Programs to be opened shall be determined on a program-specific basis by decisions of the General Secretariat. A participant to whom a discount is applied may benefit from only one discount provision.
Conduct of Financial Affairs
Article 19
(1) Financial affairs shall be carried out by the Financial Affairs Unit.
PART FOUR
Miscellaneous and Final Provisions
Absence of Provision
Article 22
(1) In cases where this Directive contains no provision, the Communiqué, the Statute, other legislation provisions, and the decisions of the General Secretariat shall apply.
Entry into Force
Article 23
(1) These provisions of the Directive shall enter into force on the date they are adopted by decision of the Board of Directors of the Participation Banks Association of Türkiye. 30.06.2021
Enforcement
Article 24
(1) The provisions of this Directive shall be enforced by the General Secretariat of the Participation Banks Association of Türkiye.